Hiring: Office Assistant
We are looking for a passionate Office Assistant who wants to be part of our dream team and make a real difference everyday LIFE. 💚
In your role, you will be the first point of contact for visitors and a central point of contact for colleagues on all things office. In short: you love making sure the office runs smoothly.
You will take the pressure off the finance team by helping them with smaller tasks that they can easily teach you.
Hosting, organizing and making people happy by serving coffee – it fuels you!
Thanks to your support people can focus on their work.
As a true multitasker, you will tackle anything that comes your way.
LIFE IS…
- BEAUTY – UNIQUE – CARING – CUTTING EDGE;
- A unique project developer with an impressive track record in mixed used residential  projects and student real estate.
- Part of a large group of project developers and companies, which is a big plus for attracting mixed use projects and pursuing a complete vision in real estate.
- Using real estate to improve the general quality of LIFE.
- Always a step ahead on new market trends believing that innovation is the key to success.
- A team of passionate and driven professionals who respect and appreciate each other, making team work about excelling and contributing to everyone’s uniqueness.
- Ready for the future through new strategies and growth in Belgium and abroad.
- Inspired by different cultures with current projects in Belgium, the Netherlands,  Italy and Cabo Verde…
- In love with design, beauty, architecture and LIFE.
- Passion and fun.
YOU ARE…
- M/V/X – totally yourself
- Someone with a friendly and pleasant appearance
- Proactive, motivated and eager to learn
- Someone who is fluent in Dutch and you can express yourself in French and English
- Someone who is structured and can easily keep track of files and to do’s
- Someone with proper common sense
YOU LIKE…
- Hospitality and office organization
- Learning smaller financial tasks
- Being a true support to the entire team
YOUR TASKS ARE VERY VERSATILE…
SOME OF YOUR RESPONSIBILITIES INCLUDE
- a) Management of Info and Invoice Mailbox
- Forwarding of invoices to accounting software and/or other parties
- Forwarding emails to colleagues when needed
- Follow up on forwarded emails as required
- Provide administrative support to colleagues
- Create a list of attendees for project briefings
- b) Support for Accountants
- Review and prepare incoming purchase invoices in all files for approval
- Review blocked incoming invoices and assign them to the correct company
- c) Handling Internal and External Correspondence
- Scan and distribute mail items
- Sending mail, managing stamps, collecting registered mail if required
- Manage the list of registered items
- d) Handling Incoming Phone Calls
- Transfer calls and/or taking and passing on messages
- Mostly Dutch, occasionally French or English.
- e) Management of Office Supplies, supported by the Office Manager
- Keep stock levels up to date
- Investigate supplier options as needed
- f) Receiving Visitors and Managing Meeting Rooms
- Welcome visitors in a professional and friendly manner
- Serve coffee and refreshments
- Keep the meeting rooms tidy
- g) Miscellaneous: (Logistical Support for Office Management)
- Maintain coffee machines, Â keep the kitchen tidy and (un)loading the dishwasher
- Order flowers if needed and arrange lunches for visitors
- Book external meeting rooms, appointments, reservations
- Set up office lunches
- Buying fruit and chocolates
- Simple administrative tasks
WHAT CAN YOU EXPECT…
- This is a broad and learning role where you will take on a variety of responsibilities
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In this role you will be the ray of sunshine in the office
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You will join a great working environment where everyone can be themselves, with the occasional party and fun activities
- A group of diverse colleagues, with different backgrounds and different skills, convinced that this diversity is an important added value for the company
- A renumeration package in line with market standards, completed by a comprehensive package of benefits
- A beautiful work environment (which happens to be our core)
YOU ARE LOOKING FOR…
- A full-time job that gives you 32 vacation days (including ADV days)
- The opportunity to work in an open, challenging and inspiring environment
Interested?
If all this sounds like a dream, then apply now and send us your cover letter and CV via jobs@life.be.
